Define the assignment before requesting a price
Start with the decision the report needs to support. Is management investigating indoor conditions, responding to a resident, preparing for a purchase or meeting a financing review? Name the person or organization that will accept the report and provide its written requirements.
Send available floor plans, the number of buildings and units, access restrictions and any earlier reports. Ask the testing professional to explain how the proposed locations follow the applicable requirements. Do not choose a sampling count simply because it appears in another property’s quote.
Use a proposal comparison table
| Compare | Ask each bidder |
|---|---|
| Scope | Which buildings and locations are included, and what exclusions apply? |
| Requirements | Which project requirements and testing protocol govern the assignment? |
| Qualifications | Who conducts the work and which qualifications apply to this project? |
| Access | Who arranges entry, notifies occupants and resolves missed access? |
| Equipment records | How are devices and results matched to the correct locations? |
| Reporting | Who receives the report, what it contains and when delivery is expected? |
| Follow-up | How are disturbed tests, inaccessible rooms and elevated results handled? |
Compare written answers alongside the totals. A proposal with different coverage or repeat-visit terms is not directly comparable. Keep the agreed scope with the report so a later reviewer can understand what was measured.
Coordinate tenants without changing the testing instructions
Choose one management contact for the testing professional and one channel for occupant questions. Confirm placement and retrieval appointments, authorized entry arrangements and the procedure for a resident who cannot provide access. Distribute the professional’s written instructions before equipment arrives.
Residents should leave devices in their assigned locations and report a moved device or interrupted test to the project contact. Staff should record issues rather than attempt to repair the test history themselves. Our tenant communication guide provides a practical handoff checklist for managers.
Separate lender conditions from landlord obligations
HUD-related projects can have specific radon requirements under the applicable financing or assistance program. Give the professional the program name and the reviewer’s instructions; do not assume every apartment project has the same requirements. Consult the HUD MAP guidance where applicable and confirm current project requirements with the reviewer.
Illinois rental disclosure provisions also need separate attention. IEMA-OHS guidance for lessors and tenants explains the state’s materials and tenant-related provisions. A disclosure obligation does not by itself establish one testing schedule for every property. Missouri owners should check applicable local, lease and financing requirements for their property. Use our commercial due diligence guide to organize the questions.
Plan the report handoff and possible next steps
Before testing, agree on the authorized recipients and the labels used for buildings, units and measurement locations. Ask how the report will distinguish a completed measurement from a location that could not be tested. Retain the complete report, not just a spreadsheet of selected numbers.
If results warrant further assessment, ask for a separate explanation of mitigation scope, resident access and follow-up measurement. A neighboring unit’s result does not establish the level in another unit. Keep assessment, installation and verification responsibilities visible so an occupied building can be managed through each stage.
Check service fit with Air Sense
Air Sense’s commercial testing service page identifies multifamily buildings among its service applications. That company service description establishes the offered service; it does not prove experience with a particular lender program, property or contract. Ask for project-relevant qualifications and confirm deliverables before booking.
Air Sense Environmental operates this St. Louis information site from its Edwardsville base. Call 314-664-9807 with the address, building details, report requirements and proposed dates. For educational facilities, consult the separate school and daycare testing guide rather than adapting an apartment plan without professional review.
Questions before you book
Does test equipment mean an apartment already has elevated radon?
No. Equipment may be present for an initial assessment, financing review or another project purpose. Ask management why testing is being done and how results will be communicated.
Can a resident move a testing device?
Leave it where the professional placed it. Contact the designated project representative if its location creates a concern or if it has been disturbed.
Can every apartment use the same testing scope?
No. The professional needs the building layout, project purpose and applicable requirements to establish the scope. Confirm those before comparing prices.